POLICIES

Privacy Policy

LAST UPDATED — 14 JUNE 2022

Thank you for visiting the website of HOMSS ("Company", "We", "us", "our"). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy policy or our practices with regards to your personal information, please contact us using the details at the bottom of this page.

When you visit our website https://www.homss.co.za/ (the 'Website"), we appreciate that you are trusting us with your personal information. We take your privacy very seriously and this privacy policy will explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it.

If there are any terms in this privacy policy that you do not agree with, please leave our Website immediately.

This privacy policy applies to all information collected through our Website, which includes email correspondence as well as any related services, sales, marketing or events.

Please read this privacy policy carefully as it will help you understand what we do with the information that we collect.

Information we collect when you use our Website

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products when you participate in activities on the Website or otherwise when you contact us.

The personal information that we collect depends on the context of your interactions with us and the Website, the choices you make and the products and features you use.

Information you voluntarily provide using traditional communication may include the following:

Name(s) and surname
Phone number(s)
Email address
City
Other similar information

In order for us to honour our contractual agreement with you, for example to fulfill a sales order, we need to collect some mandatory information, which may include:

Name(s) and surname
Phone number(s)
Email address
Billing address
Delivery address
Other sales related information

All personal information that you provide to us must be true, current and accurate and you must notify us of any changes to such personal information. You warrant that this information does not impersonate or misrepresent any other person or entity nor otherwise misrepresent your association with anyone or anything.

Information automatically collected

We automatically collect certain information when you visit, use or navigate the Website. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Website and other technical information. This information is primarily needed to maintain the security and operation of our Website, and for our internal analytics and reporting purposes.

Like most businesses, we also collect information through cookies and similar technologies. Read more about this in our Cookie Policy. The information we collect includes:

Log and usage information
Log and usage information is service-related, usage, diagnostic and performance information our servers automatically collect when you access or use our Website. This data is recorded in log files and, depending on how you interact with us, this log data may include your IP address, device information, browser type and settings and information about your activity on the Website. Activity data may include the date/time stamps associated with your usage, pages and files visited, searches, features you use and device event information such as system activity, error reports – sometimes called 'crash dumps' – and hardware settings.
Device information
We may collect information about your computer, phone, tablet or other device you use to access the Website. Depending on the device used, this device information may include your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, internet service provider and/or mobile carrier, operating system and system configuration information.

Why do we collect your information?

We use personal information collected via our Website for a variety of business purposes and process your personal information for these purposes relevant to our legitimate business interests, to enter into or perform a contract with you with your consent and/or for compliance with our legal obligations. The specific processing grounds we rely on are listed below.

We use the information we collect or receive:

Request feedback
We may use your information to request feedback and to contact you about your use of our Website.
To enable user-to-user communications
We may use your information in order to enable user-to-user communications with each user's consent.
To facilitate customer support
We process information you provide when you purchase our services in order for us to deliver those services and provide you with information such as billing, customer support and resolving complaints.
To send administrative information to you
We may use your personal information to send you product, service and new feature information and/or information about changes to our terms, conditions and policies.
To protect our services
We may use your information as part of our efforts to keep our Website safe and secure (for example, for fraud monitoring and prevention).
To enforce our policies for business purposes, to comply with legal and regulatory requirements or in connection with our contract.
To respond to legal requests and prevent harm.

Will your information be shared with anyone?

We may process or share your information that we hold based on the following legal basis:

Consent
We may process your information if you have given us specific consent to use your personal information for a specific purpose.
Legitimate interests
We may process your information when it is reasonably necessary to achieve our legitimate business interests.
Performance of a contract
Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
Legal obligations
We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital interests
We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
Spam detection
Correspondence may be passed through an automated spam detection service provided by a plugin or a script to control spam submissions.

More specifically, we may need to process or share your personal information in the following situations:

We may share or transfer your information during negotiations of any merger or sale of company assets, financing or acquisition of all or a portion of our business to another company.
We may share your information with third-party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to complete that project. Examples include: payment processing, data analysis, email delivery, hosting services, customer service, courier services and marketing efforts. We may allow selected third parties to use tracking technology on the Website, which will enable them to collect data on our behalf about how you interact with our Website over time. This information may be used to, among other things, analyse and track online activity to determine the popularity of certain content, pages or features. Unless described in this notice, we do not share, sell, rent or trade any of your information with third parties for their promotional purposes.

Third parties your information may be shared with

We only share and disclose your information with the following third parties listed below. If we have processed your information based on your consent and you wish to revoke your consent, please contact us using the contact details provided in the section at the bottom of this page titled "How can you contact us about this notice?".

Web and mobile analytics
Google Analytics
Embedded content from other websites
This Website may include embedded content such as videos, images, articles, and so on. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect information about you, use cookies, embed additional third-party tracking and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Do we use cookies and other tracking technologies?

Specific information about how we use such technologies is set out in our Cookie Policy which can be reviewed here.

How long do we keep information?

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us keeping your personal information for longer than 2 years, except in the case of an active registered account.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

How do we keep information safe?

We have implemented appropriate technical and organisational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals or other unauthorised third parties will not be able to defeat our security, and improperly collect, access, steal or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Website is at your own risk. You should only access the Website within a secure environment.

Do we collect information from minors?

We do not knowingly solicit information from or market to children under 18 years of age. By using the Website, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Website. If we learn that personal information from users less than 18 years of age has been collected, we will take reasonable measures to promptly delete such information from our records. If you become aware of any information we may have collected from children under age 18, please contact us at shawn@homss.co.za.

Your privacy rights

Information Regulators

If you are a resident in South Africa, you have the right to lodge a complaint to the Information Regulator here:
https://www.justice.gov.za/inforeg/contact.html

If you are a resident in the European Economic Area (EEA) or United Kingdom (UK) and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here:
https://ec.europa.eu/info/law/law-topic/data-protection_en

If you are a resident in Switzerland, the contact details for the data protection authorities are available here:
https://www.edoeb.admin.ch/edoeb/en/home/

Cookies and similar technologies

Most Web browsers are set to accept cookies by default. For further information, please see our Cookie Policy here.

If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Website.

Policy updates

We may update this privacy notice from time to time. The updated version will be indicated by an updated "Revised" date and the updated version will be effective as soon as it is accessible. Should the change be deemed as significant, we will inform the user of these changes by means of a banner on the Website. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

Review, update or delete your information

Based on the applicable laws of your country, you may request access to the personal information we collect from you, change that information or delete it in some circumstances. To request to review, update or delete your personal information, please contact us at the details below.

You may also at any time review or change the information by contacting us using the contact information provided below.

However, some information may be retained in our files as part of a backup, to prevent fraud, troubleshoot problems, assist with any investigations and/or comply with legal requirements.

How can you contact us?

If you have questions or comments about this policy, write to us at:

HOMSS Consulting
44 Rooikat Street
Aalwyndal
Mossel Bay 6520
Western Cape
South Africa

Mobile. 082 565 6261
Email. shawn@homss.co.za